During the course of its fundraising activities, Portsmouth Hospitals Charity collects, stores and processes personal information about contributors.
We recognise the need to treat your personal and sensitive data in a fair and lawful manner. No personal information held by us will be processed unless the requirements for fair and lawful processing can be met.
In order to carry out our activities and obligations as a charity we handle data in relation to:
Our staff are trained to handle your information correctly and to protect your confidentiality and privacy.
We aim to maintain high standards, adopt best practice for our record keeping and regularly check and report on how we are doing. Your information is never collected or sold for direct marketing purposes. Your information is not processed overseas.
We have a legal obligation to keep all personal data for a period of 6 years for auditing purposes. We record your personal information on our database, but 2 years after your most recent activity or donation we will supress your record unless instructed by yourself not to. For more information about Legal Obligation visit: https://digital.nhs.uk/article/1202/Records-Management-Code-of-Practice-for-Health-and-Social-Care-2016
There are a number of reasons why we share information. This can be due to:
Any disclosures of personal data are always made on case-by-case basis, using the minimum personal data necessary for the specific purpose and circumstances and with the appropriate security controls in place. Information is only shared with those agencies and bodies who have a "need to know" or where you have consented to the disclosure of your personal data to such persons.
We may use the information we hold about you to detect and prevent crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
We will not routinely disclose any information about you without your express permission. However, there are circumstances where we must or can share information about you owing to a legal/statutory obligation.
All information regarding your donation will be held for a minimum of 6 years after which it will be confidentially destroyed.
Data Protection laws give individuals rights in respect of the personal information that we hold about you. These are:
Please visit our webpage www.porthosp.nhs.uk/charity for further details on this. Should you have any further queries on the uses of your information, please speak to the Victoria Greenshields, Fundraising Manager or our Data Protection Officer – Emile Armour ext. 3708
You have the right to opt out of communication or change the way we communicate with you at any time by contacting: firstname.lastname@example.org or by visiting our website and completing the online consent form: www.porthosp.nhs.uk/get-involved/fundraising/fundraising-consent-form.htm
Should you wish to lodge a complaint about the use of your information, please contact our Fundraising Team: email@example.com or the Trust’s Data Protection Officer: firstname.lastname@example.org
If you are still unhappy with the outcome of your enquiry you can write to: The Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF - Telephone: 01625 545700.