Current visiting times

After suspending visiting earlier in the year, we are now able to offer limited visiting to some wards at the discretion of the nurse in-charge.”

Read more on visiting times...


Messages for loved ones and keeping in touch

We recognise the impact that a long stay in hospital can have on families and the importance of maintaining strong communication.  Our ward staff are keeping in touch with patients’ next of kin directly and our Patient Advice and Liaison Service (PALS) can help pass on personal messages from family and friends.

Read more information about messages for loved ones…

Current visiting times

After suspending visiting earlier in the year, we are now able to offer limited visiting to some wards at the discretion of the nurse in-charge.”

Read more on visiting times...


Messages for loved ones and keeping in touch

We recognise the impact that a long stay in hospital can have on families and the importance of maintaining strong communication.  Our ward staff are keeping in touch with patients’ next of kin directly and our Patient Advice and Liaison Service (PALS) can help pass on personal messages from family and friends.

Read more information about messages for loved ones…

During your stay in hospital you will meet a number of different members of staff.  All members of staff wear name badges, but if you are not sure who someone is or what they do, please feel free to ask them to introduce themselves and explain what they do. 

If you have any questions about your treatment, please ask a doctor or a nurse.

There are lots of opportunities for you to get involved with the Trust, from volunteering to attending our public meetings, our Annual General Meeting or our hospital open day which is held every year.

What is a Health Passport and who would benefit from this?

A Health Passport is a confidential document that is completed by a Portsmouth Hospitals NHS Trust employee who has a physical or mental health condition and who may require temporary or permanent workplace adjustments.

Under the Equality Act 2010 “a person is disabled if they have a physical or mental impairment which has a substantially adverse and long-term effect on their ability to carry out normal day-to-day activities” (Equality Act, 2010).

This document is designed to allow individuals to easily record information about their condition(s) and any reasonable adjustments they may have in place and/or any challenges they might face in the workplace. This is a portable document that is live meaning it can be reviewed and adjusted if the employees needs or role changes within the organisation.

What is meant by ‘Reasonable Adjustments’?

Definition: A feasible alteration that an employer should make to an employee’s role or working environment that would enable anyone with an impairment(s) to continue to carry out their duties without being disadvantaged. The duty to make reasonable adjustments is part of the Equality Act 2010.

What do we aim to achieve with the introduction of the Health Passport?

  • That employees are adequately supported within the workplace across the Trust from the commencement of their employment
  • That the Trust meets its duties under the Equality Act 2010 to provide reasonable adjustments for employees, providing the impact it has on the service is considered
  • That the support provided by line managers is consistent across the Trust

Line Manager Responsibilities

  • Keeping communication open with employees around support required in the workplace
  • Implementing reasonable adjustments as required for the employee
  • Referring employees to the Occupational Health Service if required
  • To keep a record of agreed actions and review dates

Occupational Health Responsibilities

  • Providing recommendations for reasonable adjustments that could be made in the workplace
  • Identifying when an employee’s condition(s) may have an impact on their role
  • Identifying at a Work Health Assessment whether a Health Passport may be beneficial for a new starter or an existing employee
health passport logo

Employee Responsibilities

  • Keeping communication open with their line manager around support needed in the workplace
  • To provide information on their condition(s) (that they’re happy to share) to enable reasonable adjustments to be made
  • Requesting a review of the Health Passport where the current adjustments/condition(s) have changed or are no longer suitable
  • Sharing their Health Passport with their current line manager  
  • The safe keeping of their Health Passport
  • To update their ESR record with their disability status

Why it is important to update your ESR record with your “disability status”?

In order to ensure we have accurate information relating to the protected characteristics of our staff we are asking you to update your ESR status. The Trust uses this anonymous information to build up a full understanding of the makeup of our staff so that services and policies can be developed and delivered to meet the needs of everybody. We want to make sure that we are being fair and people from all backgrounds are being represented. All of the information gathered is confidential and your line manager cannot access this information on your employee record.

Implementing the Health Passport within the Workplace

If an employee would like to complete a Health Passport, their line manager may refer them to the Occupational Health Service if they need to seek further advice. Following an Occupational Health assessment the line manager will arrange a meeting with the employee to discuss the report and any adjustments that may have been identified. If the reasonable adjustments required are beyond the department’s budgetary control then the employee may need to apply for an Access to Work grant. The review period for the passport should be agreed between the employee and the line manager.

For queries in relation to reasonable adjustments please contact the Operational HR team on (023) 9228 6577 or email ManagementTeam.HR-Absence@porthosp.nhs.uk

What can an Access to Work grant pay for?

  • Special equipment, adaptations or support worker services to help you do things like answer the phone or go to meetings
  • Help getting to and from work

Useful Links

Access to Work: https://www.gov.uk/access-to-work

Equality Act 2010 Guidance: https://www.gov.uk/guidance/equality-act-2010-guidance

Equality and Human Rights Commission: https://www.equalityhumanrights.com/en

Related leaflets and downloads

pdfHealth Passport (0.40 MB)


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Queen Alexandra Hospital,
Cosham,
Portsmouth,
PO6 3LY

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